HHS extended the application deadline to apply for the HHS Provider Relief Funds to September 13, 2020. You must submit your TIN (tax identification number) for validation by the deadline in order to apply for funding. In addition to extending the deadline, HHS also simplified the application process. Please use this link to obtain an updated copy of the application for reference only: https://www.hhs.gov/sites/default/files/provider-distribution-application-form.pdf?language=en
*Please note the application will still need to be completed via the online portal. As part of this revised application process, the only document dentists will need to upload with the application will be your most recent federal tax return.
Practices receiving more than $10,000 in relief funds will be required to submit reports about the use of their provider relief funds. Complete reporting details have not been released yet. Here are a few things we do know from the HHS Provider Relief site and FAQ:
The reporting system will become available to recipients for reporting on October 1, 2020.
All recipients must report within 45 days of the end of the calendar year 2020 on their expenditures through the period ending December 31, 2020.
Recipients who have expended their funds in full prior to December 31, 2020 may submit a single final report at any time starting October 1, 2020, but no later than February 15, 2021
Recipients with funds unexpended after December 31, 2020 must submit a second and final report no later than July 31, 2021.
Providers may have incurred eligible health care related expenses attributable to coronavirus prior to the date on which they received their payment. Providers can use their relief funds for such expenses incurred on any date, so long as those expenses were attributable to coronavirus and were used to prevent, prepare for and respond to coronavirus.
Funds can also be used to cover lost revenue due to the virus and to cover expenses that the lost revenue otherwise would have covered. HHS encourages the use of funds to cover payments for the following:
Employee payroll or temp help
Employee health insurance
Rent or mortgage payments
Equipment lease payments
**As a reminder you cannot use the HHS Provider Relief Funds for the same expenses covered by the PPP Loan.
Contact our office is you have questions or need assistance coming up with a plan for the use of all relief funding.
HHS announced some major updates on the Provider Relief Fund (PRF) including extending the application deadline to August 28.
Starting the week of Aug. 10, and through Aug. 28:
Dentists who previously received small automatic payments from the General (Medicare) Distribution due to Medicare billings will be allowed to apply and receive additional funding.
Dentists who experienced a recent change in ownership may submit their revenue information along with documentation proving a change in ownership for consideration for PRF payment.
On July 22nd we sent an update listing some concerns related to the HHS Provider Relief Funds and also included a copy of the terms and conditions. Some of those concerns were related to the balance billing language as well as the reporting requirements. There have been recent updates as follows:
Term on Balance Billing (as clarified in the ADA hosted webinar on Tuesday 8/28)
Qualifying for payment from the PRF has to do with past treatment earlier this year when HHS broadly viewed every patient as a possible case of COVID-19.
Balance billing prohibitions apply only to treating current active COVID-19 patients with a medical record that supports a diagnosis of COVID-19.
Presumptive and Possible cases are not defined the same way.
Dental providers who are not caring for patients with presumptive or actual cases of COVID-19 are not subject to balance billing prohibitions.
‘Presumptive’ is defined as a case where a patient’s medical record supports a diagnosis of COVID-19.
HHS thinks few, if any, dentists are performing dental work on active COVID patients, so there should be very few dental patients covered by this requirement.
Reporting Requirements (as clarified in the ADA hosted webinar on Tuesday 8/28)
HHS posted a notice on 7/20 stating that detailed instructions regarding future reporting will be released on 8/17 and will apply to payments exceeding $10,000
The reporting system will become available for reporting on 10/1 and will allow providers to demonstrate compliance with the terms and conditions including the use of funds for allowable purposes.
Reports are due by 2/15/2021
Recipients of PRF payments do not need to submit a separate quarterly report to HHS or the Pandemic Response Accountability Committee. HHS will handle these quarterly reports.
For more information, you are encouraged to watch the ADA recorded webinar from 8/28. Use the link below to get to the ADA website page that has the link to the recorded video – it’s about an hour long. You need to scroll down the page to the section titled “The Latest” and look for Webinar: Updates on the SBA Loans, Provider Relief Fund, Labor Issues and Congressional Action.
Note: If you received an EIDL loan, per the EIDL loan agreement, you need to report to the SBA any proceeds received from other government sources and they will determine if the funds are a duplication of benefits. You will need to notify them via email at firstname.lastname@example.org. Be sure to include your loan and application numbers found at the top of your loan paperwork (SBA Form 1391)
Please feel free to contact our office if you have any questions about this program.